Is academic advising mandatory?
All undergraduate students with less than 30 completed credit hours are required to have a meeting with an academic advisor each semester prior to registration. Students are responsible for contacting their advisor to schedule the appointment.
Who is my Advisor?
Click here to see a list of advising contacts by department.
Changing Your Major
How do I change or declare my major?
A student may declare their major at any time during the semester by simply following the steps below.
- Log onto Owl Express.
- Select the Student Records tab.
- Select the Declare or Change Major/Minor option.
- This will open a form which will allow you to make changes to your major/minor.
- Please allow business days for processing your change. You can return to Owl Express at any time to check the status of your request. Some majors have a separate application process.
- Check with the department of your intended major.
What is a minor and how do I declare one?
A minor is typically 15 credit hours or five classes in a specific subject. These courses are usually taken junior and senior year. Contact the department to meet with an advisor to discuss the required courses for each minor.
What is Degree Works?
DegreeWorks is a web-based tool that is designed to aid and facilitate academic advising, as well as help students monitor their academic progress.
How do I access DegreeWorks?
Students can access DegreeWorks through Owl Express.
- Log into Owl Express using your NET ID and password
- Click on the “Registration” tab
- Click on “DegreeWorks
NOTE: If you are Undeclared, you can use the “What if” option on the left hand side to look at the different majors Kennesaw State University offers.
How current is the information in DegreeWorks?
Information in DegreeWorks is refreshed every night. Any changes made today will be reflected in DegreeWorks tomorrow.
What do I do if I think my academic information is incorrect in DegreeWorks?
If you believe that your information in DegreeWorks is incorrect, you should contact the Registrar’s Office.
Can I see my grades in DegreeWorks?
Yes. Once your final grades have been posted at the end of the semester, they will be visible in DegreeWorks. Courses that are in-progress are listed with an “IP” grade.
Does DegreeWorks show my AP credit and transfer work?
- Once AP scores are received from College Board and credit is awarded, they are posted to the student’s record and will appear in DegreeWorks.
- Once college transcripts are received and evaluated by the Registrar’s office, any transfer work will reflect in DegreeWorks.
What is the “What If” feature?The “What If” feature allows students to explore major or concentration options. It will show students the coursework required for the new major or concentration, what areas have already been satisfied by and what areas still need to be satisfied.
If I use the “What If” feature, have I changed my major?No. By using the “What If” feature you are only reviewing the requirements for the new major.
Can I save a “What If” scenario?Not within DegreeWorks, but you can save a ‘what if’ scenario to your computer, or print it out.
I still have questions about how to use DegreeWorks. What should I do?Call University College Advising Services at 470-578-2860, or email your question to firstname.lastname@example.org.
Can I get course credit for AP or IB courses taken in high school?
Are there any exams I can take in place of taking the class?
Yes, students can choose to take the CLEP exam in certain subjects. For more information on CLEP, contact the Academic Testing and Assessment Center E-mail: email@example.com or Telephone: 470-578-4800
First-Year Seminar or Learning Communities Requirement
What is the first year requirement?
First-Year (freshmen), full-time students who enter with less than 15 credit hours (from Advanced Placement or transfer credit) must take one of the following in their first semester at KSU:
- KSU- First-Year Traditional Seminar
- KSU- First-Year Seminar - Tomorrow's World Today
- KSU- First-Year Seminar - Be The Change
- KSU- First-Year Seminar - Leadership
- A Learning Community
More information on the first-year requirement is available at the First-Year and Transition Studies website.
General Education Requirements
What are General Education Requirements?
KSU’s general education consists of 42 to 45 credit hours of courses required of all KSU students. These courses are in fundamental subjects such as English, math, and science. Individual courses within the general education can depend on a student’s intended major. Check DegreeWorks for a list of general education courses specific to your major
Which health class counts in the general education?
WELL 1000 (previously HPS 1000) - Fitness for Living Students cannot substitute activities courses for this requirement. Transfer students from USG institutions who have satisfied the Physical Education requirement at that institution do not need to take HPS 1000
Do students have to complete all of the General Education requirements before enrolling in any of their major courses?
No. Students should begin taking Area F - Lower Division Major Requirements as soon as they know the major and satisfied any prerequisites for those courses.
What is the difference between my Institutional GPA, Cumulative GPA, and Term GPA?
Your institutional GPA is used if you repeat a course at Kennesaw State University. If you received a D, F, or WF in a course and you wish to retake the class and receive a C or higher, then your lower grade will be replaced with the higher grade.
Your cumulative GPA is the grade point average for all grades earned each semester at Kennesaw State University. This GPA averages all grades together. Your cumulative GPA does not replace any grades and is typically the GPA used to calculate HOPE and financial aid eligibility.
Your term GPA is broken down by semesters. For example, if you made all A’s in your fall 2014 semester, your term GPA for Fall 2014 would be a 4.0.
How do I calculate my GPA?
Your GPA can be viewed in Owl Express under View Academic Transcript.
There is also a GPA calculator in DegreeWorks.
Do I have to earn a grade of “C” or better in all my courses?
Depends on the course. A “D” is considered passed in many general education courses. A “C” or higher is required for ENGL 1101 and 1102. Some majors require higher than a C average in certain courses for entry into programs. A “C” or higher must be earned in all major level courses.
How do I get an override into a course?
If you have questions regarding overrides, contact the department of the specific course into which you are seeking the override. University College Advising Services is unable to process overrides.
Probation & Dismissal
What is Academic Probation?
A student will be placed on academic probation at the end of any semester in which his/her adjusted grade point average Institutional Grade Point Average falls below 2.0. Students may remove themselves from academic probation by raising their Instituional Grade Point Average to at least 2.0.
When are students academically dismissed from KSU?
Students on academic probation will be dismissed for any one of the following reasons:
- They fail to maintain a 2.0 grade point average for courses attempted in any semester.
- They fail to remove themselves from academic probation after completing three terms of attendance
For counting semesters and terms of enrollment, audits, withdrawals and incompletes will be used.
Students who are dismissed are not in good academic standing at KSU and are not eligible for immediate readmission.
After the first dismissal, a student may be considered for readmission after an absence of one semester or summer term. Dismissed students must reapply for admission prior to posted deadlines. After the second dismissal, a student may be considered for readmission after an absence of one calendar year from the end of the semester or summer term in which the second dismissal occurred. After the third dismissal, the student will not be eligible for readmission. Any exceptions to this policy must be appealed and approved by the Academic Standing Committee.
Which grade point average is used to determine academic status?
The Institutional Grade Point Average is used if a student has retaken eligible courses. Otherwise the cumulative average is used
Are a transfer student’s grades from the previous institution included in the KSU grade point average?
No. Only courses taken at KSU are used in the KSU grade point average. Transfer course grades may be used for program admission and financial aid.
What is Academic Fresh Start?
Academic Fresh Start is an option for a student who was previously enrolled at KSU and has discontinued her/his college studies for at least five years.
Why do I have a hold on my student account?
Holds can be placed on a student’s account for a number of reasons. A list of holds can be found on the Registrar’s website.
What is the “Advising Hold <30 Hours”?
University College Advising Services places an “Advising Hold <30 Hours” hold on all undergraduate students with less than 30 completed credit hours. These students are required to have a meeting with an academic advisor each semester prior to registration. Students are responsible for contacting their advisor to schedule the appointment.
Why am I getting an error when I try to register for a class?
The most common registration errors are:
- Prerequisite error, meaning you do not meet the requirement to enroll in the course. For example, you cannot take ENGL 1102 without completing ENGL 1101 first.
- Corequisite error means you must take specific courses together like CHEM 1112 and CHEM 1112L. Learning communities also have corequisite requirements.
Registration Time and Procedures
When do I register for classes?
New students register at orientation. If you do not attend orientation, you register during Final Registration and Drop/Add registration.
Current students are assigned a registration time for the Early and Final Registration phases by the Registrar’s Office.
What are the three phases of registration at KSU and how do students know when they occur?
- Early Registration occurs during current semester for upcoming semesters
- Final Registration occurs immediately prior to each semester
- Drop/Add occurs during the first-week of classes
All registration dates can be found at the Academic Calendar on the Registrar's Office web page.
What determines a student’s registration time ticket?
Registration Time Tickets are assigned for the Early Registration phase, Registration phase and Drop/Add Session. Assigned registration times are based on student classification, hours earned (including transfer hours), and academic standing status. Times are assigned one week prior to the beginning of each registration phase.
Time tickets are assigned one week prior to the registration period and can be found through your OwlExpress account under the Registration tab and then opening the Registration Status and Time Ticket option. Please check the academic calendar for specific registration dates.
How do I request my KSU transcript?
Students can request an official KSU transcript in their Owl Express account.
How will I know what credits will transfer to KSU?
The KSU Registrar’s office will complete an evaluation of your official transcript. If you have questions regarding your transfer credit, you will need to speak with the Registrar’s office.
If a transfer student has an associate’s degree from another institution, has he/she satisfied General Education requirements here at KSU?
It is possible. Transfer students should check DegreeWorks (under Registration) via OWL Express to see how transfer coursework has been applied to the General Education Requirements.
If a transfer student has completed Area F (Lower Division Major Requirements) at another University System Institution, is Area F satisfied at KSU?
If the student has not changed majors, Area F is satisfied; however, the student must satisfy prerequisite requirements for any major courses.
Will KSU accept a science course sequence from another school, even if it is not offered here (i.e., Geology I and II or Astronomy I and II)?
Yes. It is often brought in as Science 1101 or 1102 for convenience when viewing course requirements in DegreeWorks.
Do I need to have transcripts from all previously attended colleges and universities attended sent to KSU?
Yes, KSU will need official transcript from any institution you attended no matter how long ago it was or what your grades were.
Can I be added to a waitlist if a course is full?
Yes, if a course has a waitlist, students are able to register for a chance to get into the closed class. Although the class is currently full, you can be added to a waitlist (WL). A waitlisted course should appear on your schedule as a zero credit class until you are added to the class. If someone who is currently enrolled drops the course and you are the next in line, an email will be sent to your student email informing you that a slot is available. You will then have exactly 12 hours to log on to OwlExpress and add the course to your schedule. Failure to do so will automatically remove you from the waitlist and then give that spot to the next person on the list.
Click here for more information on waitlists and how they work.